Student Life
Gates Center for Leadership and Personal Growth > Off-Campus Event Procedure
Procedure for holding off campus events:
On a few occasions, a recognized student organization may wish to sponsor a College-affiliated event off campus. In this instance, an organization that is recognized by the College as a registered student group is expected to work with the Gates Center for Leadership and Personal Growth to coordinate details of the event.
- All off-campus events must be in compliance with College policies (see “Disciplinary Action for Off-Campus Behavior / Legal Proceedings Outside of the College” on page 49 of the Student Handbook).
- For events with alcohol, the host site is expected to agree not to sell alcoholic beverages at less than the price published to the public.
- In addition to the off-campus event form, group members should obtain from the host establishment a certificate of insurance and submit it to the Gates Center. The additional insurance certificate must read “Lake Forest College is named as an additional insured for the event on [insert date] for $3 million dollars”
- If tickets are sold, advertisement for the event must make explicit where generated profit from the event will go. Copies of all advertisements for event must be submitted to the Gates Center with event form.
- Hosting organization must provide bus / van transportation to and from event.
Students are expected to follow the procedure outlined below:
- Organization must complete an Off-Campus Event Registration form and submit it to the Assistant Dean for the Gates Center for Leadership and Personal Growth no later than 5 business days before the day of the event. If the initial request is denied by the Assistant Dean, the organization may appeal to the Dean of Students.
- All student organizations having an event with alcohol must review Lake Forest College’s alcohol policy, which is available at the Gates Center or online in the Student Handbook, and sign an agreement that they will adhere to the policy.